Real Estate Paralegal - 1 year FTC

  • Gowling WLG LLP
  • Birmingham, UK
  • 02 May, 2019
Fixed Term Contract Paralegal

Job Description

Main Purpose of the Job

Our business is growing and we are looking for a Paralegal to join the team to provide support and work within the property team. Your primary role will be to work within the team that  focusses on securing legal property rights for electric apparatus to ensure the safe operation of the electricity network. The needs of the business may change over time and you may in due course be required to undertake alternative work types instead of, or in addition to, this primary role.

The team is structured with senior fee earners, and paralegals, and takes a streamlined approach to the work it undertakes.  You will be responsible for proactively managing your own volume caseload, dealing directly with client queries daily and assisting with the supervision of the team on a day to day basis.

This is an opportunity to truly increase the depth and breadth of your experience, and be able to work with high profile and sophisticated clients. The work is challenging, varied, and interesting and will provide opportunity to develop and nurture solid client relationships, as well as work closely with others within the team and firm.

Main Duties and Responsibilities
  • Assisting with queries and supervision points from the paralegal team, of a legal and team process nature.

  • Assisting with daily/weekly/fortnightly comms to team to ensure the processes, instructions from senior management and SLAs for this particular client are adhered to.

  • Organising, assisting (leading when the team manager is not available) and attending team meetings to discuss any new developments in the industry or with the client, new team processes, delivering target messages and collecting team ideas for improvement, sharing training the team have received.

  • Assist in preparing data analysis for client information and to assist with team targets and management

  • Reviewing and reporting on Land Registry title and property deeds, drafting and negotiating draft documents with landowners/landlords solicitors; making calls to progress a transaction; dealing with client reporting procedures, dealing with completion, land registration and SDLT formalities;

  • The use of a case management system to maintain records and other IT systems for the maintenance of records, document storage and financial information;

  • Checking conflict search results to confirm that the documents can be drafted and using the appropriate process to deal with conflicts and non-conflicts, updating the case management system appropriately;

  • Telephone calls to and from clients, solicitors and internal personnel of all levels including taking details telephone notes and assisting wherever possible- an excellent and confident telephone manner is essential;

  • Ensuring financial hygiene of your own caseload and preparation of billing forms and schedules;

  • Assisting with client and team reporting;

  • Supervising and undertaking post completion work on volume property transactions;

The applicant may have the opportunity to expand the role with experience and to take on more responsibility.?

Key skills and experience

Working in an inclusive, sharing and collaborative culture you will be expected to play your part in ensuring the continuing success and growth of the team. Previous experience of working in a legal environment is essential.


You should be able to:

  • Manage your workload to tight deadlines, remain calm under pressure and prioritise your workload effectively;
  • Work in a team environment (this may include working as part of a bigger project team) and support your colleagues;
  • Communicate appropriately and confidently at all levels within the team and the wider business as well as with clients, agents and other parties in person, by phone, letter, email or other communication means;
  • Use your initiative to solve problems.

You should have:

  • Land Law knowledge and application is essential;
  • Some supervision/management experience;
  • Ability to use a case management system;
  • Very effective organisation skills;
  • Good attention to detail and numeracy;
  • Good interpersonal and communication skills;
  • Good keyboard, IT and data entry skills;
  • Problem solving abilities;
  • Enthusiasm.

Any other reasonable duties delegated by any Partner, Senior Manager of the firm or Practice Operations Manager.


Private Practice