Legal Secretary

  • Linklaters LLP
  • City of London, London, UK
  • 20 Feb, 2019
Permanent Legal Secretary

Job Description

To support Capital Markets Partner(s). Will be supporting Partner and Counsel

Key Dimensions

Primarily to act as PA to Global Capital Markets Partner(s), but also to provide executive assistant support

Key responsibilities and challenges

1. PA/Legal Secretary to Capital Markets Partner(s)

  • Diary management – arranging meetings, liaising with clients, prioritising and rescheduling meetings as appropriate (must be able to anticipate partner’s needs in scheduling diary)
  • Email assistance and management when required
  • Fielding phone queries, acting as a gatekeeper to the Partner(s), dealing with requests or passing them onto the relevant person as appropriate
  • Collating and printing papers for meetings
  • Dealing professionally and confidently with senior partners
  • Collating and circulating agendas as appropriate
  • Managing confidential data
  • Typing documents and making amendments as necessary
  • Co-ordination of travel arrangements (often in conjunction with other PAs), booking flights, hotels, arranging currency, taxis and compiling a folder of documents for trips as necessary
  • Working with and assisting the other PAs where necessary
  • Processing expenses
  • General administrative tasks e.g. photocopying, scanning, printing, archiving, hard copy filing
  • Managing billing working practices, liaising with credit control, dealing with PO numbers and WIP updates

2. Executive assistant responsibilities

  • Proficient in the use of word, power point and excel, and, in order to assist in the preparation of documents, presentations, spreadsheets and charts
  • Assisting in the organisation and preparation of materials for town hall style meetings / large (global) events / away days / conferences as necessary (by telephone, Skype for Business or face to face as appropriate)
  • Assisting with ad-hoc projects

Characteristics, Skills & Experience required:

 Character

Friendly, personable and approachable;

Excellent communicator;

Adaptable and flexible;

Confident and professional;

Conscientious and diligent;

Calm

Education / Qualification

Essential:

Minimum 5 GCSEs or equivalent, including English

Desirable:

PA level experience

A-Level or equivalent

Languages

English

Practical experience

At least 5 years’ experience working as a secretary/PA at management level;

Secretarial experience working in a busy professional services/corporate environment and juggling competing demands / multiple tasks.

Office skills

Essential:

IT literate with high level of proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook);

Skype for Business;

Excellent diary management;

Document management and filing efficiently.

Desirable:

SAP

Client book and deal finder

NIM

Intranet pages

Commercial Skills

Organisation and ability to manage time to complete multiple tasks and prioritise efficiently under pressure;

Proactive and enthusiastic, positive can-do attitude;

Excellent communication and interpersonal skills and able to develop relationships with people of all levels and deal with them professionally at all times;

Integrity and ability to maintain confidentiality;

Ability to work independently and as part of a team;

Flexible and receptive to change in line with business demands;

Ability to remain calm under pressure;

Ability to exercise judgement and take responsibility for and conclude actions;

Good problem solver; able to offer practical solutions;

Excellent attention to detail;

Commercially aware, understand internal and external clients.

Type

Private Practice

Salary

Very Competitive