Barclays Bank Plc City of London, London, UK
12 Feb, 2019Permanent
About Legal Managing Legal Risk is the fundamental responsibility of the Legal function. Our priorities are focused on Legal working together as one team to directly support Barclays Group priorities, with an emphasis on: Helping the group understand and manage its legal and regulatory risks Collaborating effectively across our team, all risk functions and businesses Continuously improving quality standards Driving efficiency and maintaining a tight control of our internal and external costs. The key Legal roles within the function are: Provision of business coverage and support, including Commercial Contracts, Employment, Competition, Intellectual Property and Transactional / Deal support Oversight of Regulatory Relations and Policy Management of Litigation, Investigations and Enforcement portfolio Legal Strategy, Structure and COO About External Engagement The External Engagement Team reports to the Head of Function Management, Legal. The broader Legal Function Management team comprises of Change Management, Business Management and Risk, Governance & Control teams. The External Engagement team provide commercial support to the Legal function for all activities relating to engagement of law firms. The team builds partnerships with the bank’s key law firms in order to (i) achieve the most efficient commercial construct and (ii) transform them into solutions providers. We are an equal opportunity employer and we are opposed to discrimination on any grounds . Overall purpose of role Barclays works with 140+ external legal providers. The Legal function is accountable for maximising value from our relationships with these vendors and ensuring appropriate cost, quality and risk controls are in place. The Legal Project Manager role within the Legal Project Management team will be responsible for providing commercially-focused legal project management and operational support to the Legal function. The remit of the team is to introduce greater control and transparency of projected costs and elicit more meaningful MI on a select group of major matters with a significant combined budget. The Legal Project Manager will work with lawyers, business managers and 3 rd party vendors to ensure that the following best practices are implemented on all major matters: A consolidated plan of all legal project deliverables and timelines is actively maintained so it is always current and available to inform law firm selection decisions and enable ongoing matter reviews and planning. A complete and accurate financial plan containing actual and forecast data for both the current financial period and also the lifetime of each matter is in place, actively maintained and can be relied upon by Management for budgeting purposes. Purchase orders are actively managed and any resulting invoice issues are quickly identified and resolved. Commercial optimisations are established (and regularly reviewed and renegotiated as required) to provide cost saving and visibility of the value being delivered to Barclays. Internal lead lawyers, external law firms and other vendors are constructively challenged regularly to establish competitive and efficient commercial arrangements. The successful applicant will be capable of undertaking this work, managing the requirements of multiple senior stakeholders, effectively engaging with internal and external parties on complex matters and providing globally consistent processes which meet the needs of legal teams. Fundamentals of the role are: Matter Initiation: Work with Lead Lawyer to formally agree and document project scope, project plan and deliverables; partner with Legal Project Portfolio Manager, Legal Lead, Pricing Manager, Business Manager and Finance to challenge, agree and document appropriate fee arrangements. Matter Commercial Control: Manage the commercial effectiveness and delivery of several parallel major matters; constructively challenging, agreeing, regularly reviewing and renegotiating matter pricing where required; contributing to the standardisation and automation of matter financial reporting; accountable for accuracy and currency of financial data on assigned major matters. Matter Quality Management: Ensure assigned projects are managed to agreed methodology and that project documentation and reports meet consistent standards. Best practice / continuous improvement: Contribute knowledge and ideas towards team efforts at continuously evolving and improving the methodology for legal project management and commercial control; regularly review and refine processes and standards to improve quality, efficiency and consistency. Legal function ad-hoc project contribution: Contribute time and expertise to Legal function change initiatives. Key Accountabilities Legal Project Management Overall, ensure that assigned legal major matters are planned and managed effectively, with strong emphasis on commercial performance and achieving the most effective fee arrangements from legal suppliers, while promoting greater internal awareness of financial spend and forecasts alongside the value being received. Manage complex legal projects within a clearly defined framework that emphasises strong commercial management alongside quality and timely legal deliverables. Ensure the consistent and coordinated delivery of agreed processes and outcomes to high quality standards. Act as a central point of information, documentation and control on assigned major matters for all discussions relating to negotiation, budgeting, planning, challenge and ongoing management of matters. Check and challenge commercial approach on significant matters at regular intervals throughout the matter lifecycle. Provide guidance to lawyers and other project stakeholders on effective project and commercial management practices, liaising with Legal Project Portfolio Manager and other External Engagement Team colleagues to ensure consistency of messaging. Implement appropriate controls aligned to Barclays Legal Risk Management requirements. Financial Analysis & Reporting Assist Finance, Lead Lawyers, Legal Business Managers and Legal Project Portfolio Manager in confirming project costs and reporting any variances against agreed budgets. Facilitate the production of meaningful financial MI that will provide ongoing transparency over project budgeting and commercial optimisations. Risk and Control Ensure that all activities and duties are carried out in full compliance with regulatory requirements, Enterprise Wide Risk Management Framework and internal Barclays Policies and Policy Standards. Work with External Engagement Team to ensure risks are managed effectively, processes for identifying issues and breaches are in place and understood, key deliverables are executed effectively and breaches are escalated as necessary Identify and escalate non-legal as well as legal risk issues Stakeholder Management and Leadership Strong communication and influencing skills, with the ability to engage effectively with senior colleagues (MDs/Ds) and act as a trusted advisor that challenges where appropriate in a positive and constructive manner. Building strong relationships with law firms and 3rd party vendors, working with Senior Partners, Lawyers and Pricing Directors/Managers. Work with Business Managers and Barclays lawyers to manage all Finance forecast requests (MTP/RAF), ensuring timeliness and accuracy of legal matter/project information. Decision-making and Problem Solving Continuous Improvement Develop strong understanding of External Engagement Team strategic goals and proactively contribute to agreed business objectives Identify opportunities for new and innovative matter fee arrangements and enhanced matter management practices to continuously improve the service offering and project/financial controls. Maintain effective communication between internal and external key stakeholders on subjects influencing the management of major matters. Actively drive service delivery improvements by maintaining regular/ ongoing communication with stakeholders. Ensure all major matters are initiated, planned and priced using best practice/ agreed methodologies drawing upon SMEs as appropriate e.g. Pricing Manager. Regularly review and refine processes and standards to improve quality, efficiency and consistency. Risk and Control Objective Ensure that all activities and duties are carried out in full compliance with regulatory requirements, Enterprise Wide Risk Management Framework and internal Barclays Policies and Policy Standards. Person Specification Essential Skills/Basic Qualifications: Experienced Legal Project Manager with strong understanding of multiple formal project delivery methodologies including Lean/Agile/Waterfall knowledge along with the ability to deliver continuous improvement aligned to a central strategy. Experienced commercial negotiator / financial manager with robust history of challenging, setting and controlling significant budgets across multiple complex projects Experience of working in a major law firm or in the legal function of a financial services organisation. Strong influencing skills, with the ability to challenge and provide steer to stakeholders. Ability to balance 'big picture' perspective with strong attention to complex detail Excellent written and verbal communication skills, with a core competence in streamlining and enhancing reporting for a Legal audience. Desirable skills/Preferred Qualifications: Delivery focused and proactive individual, able to act on own initiative and work effectively towards objectives while maintaining good communication with colleagues and escalating where appropriate Team player with collaborative style and ability to quickly build trust/credibility and strong working relationships with colleagues and stakeholders at all levels Ability to work under pressure with competing deadlines and balance priorities to deliver a high quality outcome Solution-focused, creative problem-solver who strives for the right outcome Recognises and values diversity, inclusion and citizenship Risk and Control Objective All Barclays colleagues have to ensure that all activities and duties are carried out in full compliance with regulatory requirements, Enterprise Wide Risk Management Framework and internal Barclays Policies and Policy Standards.